What information do we store?
By deciding to apply for this position, you are submitting information about your educational and professional career in addition to your personal details.
You were asked to upload your CV via an application form. Your CV is then automatically processed and the data is saved in the applicant database. Your attachments are processed by text-recognition software and the recognised content is saved under your data record. Your original documents are converted into PDFs and also saved under your data record. Your original files are deleted.
When submitting your application documents via e-mail, they are automatically sorted and stored in our applicant management system. All sent documents (cover letters, curricula vitae, certificates and other supporting documents) as well as the information contained within them, are saved in this way.
If you submit your application documents in person or via post, we will initially digitise them and then also store them in our applicant management system. We will then immediately return the original documents to you.
You alone are responsible for the content of the uploaded documents. Please make sure not to send us any file attachments containing viruses or worms. Personal data that you submit to us should, in general, not contain the following:
Information about illnesses
Information about potential pregnancy
Information about ethnic origin
Political, religious or philosophical beliefs
Union membership and sexual orientation
Defamatory or degrading information
Information unrelated to your application
The information you submit to us must be truthful and must not violate any third party rights, public laws or common decency (“illicit contents”). Please also note that you indemnify us again any claims that arise as a result of information with illicit content that you have submitted to us.
Who processes your data?
The applicant portal is operated by concludis mbH based at Frankfurter Str. 561, 51145 Cologne, Germany. The applicant portal is hosted on servers belonging to the company Hetzner Online GmbH based at Industriestr. 25, 91710 Gunzenhausen, Germany.
Your CV is automatically processed by the parsing tool of the company, Textkernel. The parsing takes place on a server in Germany. Your data is deleted following the parsing process by Textkernel.
For what purpose is my personal data processed and to whom is it forwarded?
Your application data is processed exclusively for application purposes by the GFZ. The data is not to be passed on to third parties.
Processing and deletion of your CV data
You have the right to receive information about your data and to correct it. If you wanted to amend or delete your CV, please contact email@example.com.
If you don’t delete it manually, your application data is deleted automatically from the system 90 days after the application process concludes.
We are entitled, at any time, to discontinue this service or to delete your data either partially or in full without providing reason.
In addition you may, at any time, revoke your consent to the processing of the data without incurring adverse consequences. Send your revocation to firstname.lastname@example.org. In the event of revocation, all data will be physically deleted after receiving the request and will not be able to be restored.
Service disruptions, suspension or changes or data deletion
We do not guarantee that the service will be available at specific times. We cannot rule out disruptions, interruptions or any failure of the online service. The servers are regularly backed up. However, in so far as data is submitted - regardless of in what form - you are recommended to make backup copies. We reserve the right to change, extend, restrict or completely discontinue the service at any time. We therefore have no liability for deleted data or data loss.
Data protection officer
For any data protection related queries, please contact our data protection officer:
Phone: +49 331 288 1052
Right of appeal
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, your place of work or the place of the alleged infringement, if you believe that the processing of the personal data concerning you infringes applicable law. An overview of the responsible supervisory authorities can be found here: Link to supervisory body
If the above link doesn’t work, please copy the following text into your browser’s address bar:
Notice of changes
If we change our data protection procedure, the changes will be shown on the applicant portal homepage.
Applicant portal costs
The applicant portal is free for applicants.